HR Manager – closing 22 Mar

ULSTER ORCHESTRA
Finance & Business Management
Job Title: HR Manager
Reporting To: Head of Finance & Business Management
Type of Post: Permanent Part-time – The equivalent of 3 days per week
Salary: £30,000 pro-rata

Job Description

The role of the HR Manager is to provide a comprehensive service to managers and employees, and to drive both HR operations and the delivery of strategic objectives. This is a hands-on, standalone role, working closely with a range of stakeholders to develop and agree HR plans and embed them into the organisation.

Key Responsibilities

  • Work in partnership with the management team to take an active and accountable part in decision making processes that impact people
  • Advise, coach and assist management in all aspects of day to day operational HR including employee relations, discipline, grievance, absence, promotion, selection, performance, compensation, training, development and engagement.
  • Lead on complex disciplinary/grievance and ER issues, using HR and company knowledge, good judgement and appropriate decision-making skills.
  • Manage the recruitment process, to include designing job descriptions, drafting advertisements, corresponding with candidates, shortlisting applications, scheduling and attending interviews, issuing contracts etc.
  • Liaise closely with the Orchestra Manager to ensure best practice in filling orchestral player vacancies including training those involved in selection process.
  • Act as moderator in audition and trial panels, to ensure a fair and consistent process is followed, and coaching panel chairs as required.
  • Manage and drive all Health, Safety & Wellbeing initiatives, ensuring compliance with legislation.
  • Manage and drive all key HR business processes including Annual Appraisals and Absence Management.
  • Develop and manage a robust induction and new start process to ensure new employees are engaged from outset.
  • Liaise with the Musicians Union as required with regard to all union/HR matters
  • Attend all Player Management Committees, Health and Safety committee and HR committee.
  • Manage the leavers’ process including conducting Exit Interviews and using feedback to assist in improvement and retention initiatives.
  • Assist in identifying and implementing training and development, and on-going performance management initiatives.
  • Work with the management team to shape HR action plans and strategies to positively impact on operational performance and employee engagement.
  • Gauge employee satisfaction levels and work with management to enhance these where appropriate.
  • Ensure compliance with employment legislation and timely completion of all statutory reports, e.g. annual monitoring return and Article 55.
  • Develop, monitor and maintain up to date HR policies, procedures and processes, keeping abreast of changes in employment legislation.
  • Manage and develop the HR Information System, to streamline and automate transactional HR process and provide meaningful management information and metrics.
  • Participate in the implementation of specific projects, procedures and guidelines, and support change management processes as required.
  • Undertake any other reasonable duties as requested.

Personnel Specification

Essential Requirements

  • Proven HR generalist experience of three to five years.
  • CIPD qualification at Level 5 (or equivalent/higher).
  • Demonstrable knowledge and expertise in HR, legislation, trends and best practice.
  • Knowledge/experience of managing Health & Safety in the workplace.
  • Strong interpersonal and communications skills, with an ability to mediate and negotiate effectively.
  • Excellent organisational skills with the ability to manage multiple tasks simultaneously and effectively prioritise.
  • Proactive team player with strong customer service and problem-solving skills.
  • Experienced in developing and supporting line managers through change.
  • An ability to maintain confidentiality and act with discretion and diplomacy.
  • Self-motivated and able to work autonomously or as part of a team.
  • Proficient with all Microsoft Office programs and working knowledge of HRIS.

Desirable Requirements

  • Previous experience of working within an arts organisation or arts venue.
  • Educated to degree level in HRM or Business.
  • Previous experience in payroll and benefits.

Desirable criteria will be used in the event of shortlisting.

To apply

Please complete the application form ( see link below) and e-mail your application form and monitoring form to Bronagh Hughes at bronagh@ulsterorchestra.com . Interviews will be held the week beginning Monday 1 April 2019.

Ulster Orchestra Application-Form HR Manager (doc)

Monitoring Form (doc)

PRIVACY NOTICE TO APPLICANTS (doc)

Position start date: 1 May 2019

The closing date is Friday 22 March 2019 at 12 noon

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New Belfast Community Arts Initiative trading as Community Arts Partnership is a registered charity (XR 36570) and a company limited by guarantee (Northern Ireland NI 37645).Registered with The Charity Commission as New Belfast Community Arts Initiative - NIC105169.