Culture Night Belfast: Production Manager – Call for Quotations – closing 31 May

The Cathedral Quarter Trust is inviting Quotations from suitably experienced candidates for the role of Culture Night Belfast Production Manager.

About Us

Culture Night Belfast (CNB) launched in 2009 as a vibrant celebration of NI arts and culture, based in the historic Cathedral Quarter. It has now become one of the highlights of the city’s cultural calendar with an annual audience of around 100,000 people for over 300 free activities, events and performances. After extensive consultation, we have decided to take a new approach to this year’s event and will be extending into a second date. The eleventh edition of Culture Night Belfast will therefore be held on Friday 20 and Saturday 21 September 2019.

The delivery of Culture Night is overseen by the Cathedral Quarter Trust.

The Cathedral Quarter Trust (CQT) was founded in 2012 to support the on-going regeneration of the area as Belfast’s cultural quarter in the city centre by:

  • Supporting the Cathedral Quarter as a centre for the arts and creative industries
  • Supporting the growth of the mixed-use economy in Cathedral Quarter
  • Generating high levels of public participation
  • Helping to build and maintain a supportive infrastructure

Role Description and Responsibilities

The Cathedral Quarter Trust is now inviting Quotations from an experienced Production Manager to join the Culture Night delivery team. The CNB Production Manager will report to the Director of the Cathedral Quarter Trust and will work closely with the CQT Events and Projects Manager and other team members.

The CNB Production Manager will lead on key areas of operational planning including:

  • Liaison with CNB Health & Safety Consultant, PSNI, BCC and other statutory agencies ensuring all required management plans and approvals are in place.
  • Ensuring compliance with licensing and health & safety requirements including noise regulation, traffic control, crowd control and maintenance of environmental health standards;
  • Allocation, programming, co-ordination and setting up of venues and event infrastructure;
  • Input into food trading and markets operational planning.

As part of their role the CNB Production Manager will oversee:

  • A high standard of site preparation, including legal signage, emergency equipment and PPE;
  • Preparation of all required risk assessments and management plans;
  • Oversight of equipment set-up and de-rig across all event sites;
  • Management of contracted suppliers and production budget;
  • Liaison with participating organisations, artists and businesses to ensure their production needs are agreed and met;
  • Liaison with PSNI, BCC and other statutory agencies and stakeholders;
  • Recruitment and deployment of area managers and other resources;
  • Arrangement of facilities and contracting of suppliers, e.g. marquees, toilets, first aid, car parking, etc.

Person Specification

  • Minimum of 4 years’ professional experience of production managing large scale events across a wide range of sites and venues eg festivals, conferences, outdoor events.
  • Wide range of networks and contacts across the NI events sector including equipment and staging hire companies, statutory agencies, service providers.
  • Demonstrable awareness of current legislation relating to procurement, licensing, health and safety and other relevant areas. Experience of managing markets and food-stall based events would be desirable.
  • The successful candidate will preferably be registered as self-employed and willing to work on a freelance basis however the role is available on a fixed-term employment basis if necessary;

This position is very specialised and non-routine, therefore the successful applicant must have a flexible approach to working hours and duties and, if contracted on a freelance basis, will be able to commit at least 30 hours per week for at least 50% of the contracted period. It is envisaged that the successful appointee will be based in the Cathedral Quarter Trust for the equivalent of three days per week throughout the contract if freelance and on a full-time basis if contracted as an employee.

The contract shall be for an initial term of three to four months (covering June to September 2019) and will include 2 annual options that will allow the Cathedral Quarter Trust (should it decide to do so) to extend the contract, on similar terms, for Culture Night 2020 and 2021 respectively. In the event that the Trust does exercise either or both of the options, this shall be done in writing, no later than 31st March in each year, subject to funding.

Application Notes

Please email a quotation for services, CV and covering letter to Susan Picken, Cathedral Quarter Trust at by 5pm on Friday 31st May 2019.

For guidance only, it is expected that the fee quoted shall be fully inclusive and shall not exceed £11,000. The criteria for the award of the contract shall be based on the following:

  • Proposed fee
  • Relevant experience

Shortlisted submissions may be required to attend for interview and will be notified within two weeks of the closing date. Any questions regarding the role or the submission process should be directed by email to Susan Picken, Cathedral Quarter Trust,

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New Belfast Community Arts Initiative trading as Community Arts Partnership is a registered charity (XR 36570) and a company limited by guarantee (Northern Ireland NI 37645).Registered with The Charity Commission as New Belfast Community Arts Initiative - NIC105169.